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Literature searching

A guide to finding articles, books and other materials on your subject, and managing the useful references you find.

Why plan your search?

Before you begin searching, think about the words you need to use in your search. Spending five minutes on this at the start will save you having to re-run searches with words you've forgotten to use, and will give you a higher chance of finding relevant items. Think about...

  • what are the key words and phrases defining your topic?
  • are there any alternative words you should use to ensure you don't miss something relevant?
  • what words would the researchers in your field use?

It's also useful to keep a note of what you have searched if you are doing your research over a longer period of time - it can be frustrating running the same searches because you can't remember the terms you used previously.

Download our search plan template

Step 1: write out your search as a sentence

This is our example topic written out as a sentence:

The role of women in agricultural development in Africa

Step 2: identify the important words and concepts and possible synonyms to include

Translate your sentence into keywords. For the example above, the keywords might be:

  • women
  • agricultural development
  • Africa

As most databases will search for exactly what you type in, you need to think of possible synonyms (different words with the same meaning), variant spellings and related terms to include. If you don't do this you might miss out on key articles for your research.

The following example shows how our sentence has been broken down into keywords and grouped by concept.

Breaking down a topic into keywords and synonyms
  Keyword Alternatives
Concept 1 women

woman
gender
girl
girls

Concept 2 agricultural development agriculture
farming
Concept 3 Africa African
[individual countries in Africa]

 

Step 3: think about ways to limit your search

You might find too many references on your topic, so think about ways you could limit your search. Most databases will allow you to limit your search in these ways:

  • Date - do you only want items published after a certain date?
  • Language - do you only want references in English?
  • Geography - do you want information about a specific place or published in a particular country?
  • Type of publication - do you only want references to journal articles, books, or theses? This might influence your choice of database.